edit Golf Course Etiquette
Casual Golf attire
– Shirts with collars or mock turtle necks and sleeves are suitable golf attire which must be tucked in at all times. Slacks or knee length shorts are also suitable golf attire. Cargo shorts are acceptable, but must be in similar fashion to that of regular Bermuda-length golf shorts. Athletic shorts of the soccer or basketball variety are not acceptable.
– Ladies are encouraged to wear shirts with collars, although not required. They may also wear sleeveless shirts, but it must cover the mid-section. Halter tops and tank tops are not acceptable golf attire. Women’s golf shorts are also acceptable and it is suggested that they be no more than five inches above the knee. Short shorts stopping at the upper thigh, blue jeans and/or denim, cut-offs, coaches’ shorts, sweat pants, and tennis shorts are not considered proper golf attire.
Dress code applies to all juniors
* All hats must be worn properly with bill facing forward.
Tank Tops (men)
Sleeveless shirts (men)
Collarless shirts (men)
Germantown Country Club has a spike-less shoe policy for all golf course play. Acceptable footwear includes soft spikes, flat soled shoes, tennis shoes and spike-less golf shoes (teaching shoes). Unacceptable footwear includes conventional metal spikes, small sharp-heeled shoes and rubber multi-
knobbed cleated shoes.
The golf activities, golf course and grounds will be overseen by the Golf Professionals in the Golf Shop. The Golf Professionals will be in charge of all tournament operations, handicapping, golf operations procedures, all areas pertaining to the playing of the course and enforcement of the rules that apply to the golf course.
It is the intent of the golf rules to insure the maximum enjoyment and safety of all golfers at Germantown Country Club. All members are encouraged to become familiar with these rules and while having consideration for fellow members, help the Golf Professionals in the enforcement of the golf rules. It is hoped that the pride all members take in Germantown Country Club and the golf course will help in the attractiveness of our club.
We are fortunate to have a golf course with excellent playing conditions. As a result, all tournament play will be in accordance with USGA Rules unless otherwise posted. Any local rules will be printed on the rules sheet.
General Golf Course Rules
We ask that you read these rules carefully. If there are areas that need further explanation or clarification, please do not hesitate to talk to the Golf Course Superintendent or the Golf Professional.
The golf course is defined as the course itself, putting greens and driving range.
All players must register in the Golf Shop before beginning play. This applies to all occasions whether the course is crowded or not.
Players may NOT begin on number 10 tee at any time without permission from the Golf Professional.
No practicing is permitted on the playing greens, regular fairways or bunkers at any time.
Matches with more than five players may not be played at anytime without the permission of the Golf Professional.
It shall be the duty of the players in a match that fails to keep its’ place on the course and loses distance of more than one clear hole, to stop and wave the players behind to play through.
No more than two people may ride on one golf cart and a maximum of two bags allowed per cart.
In the event that the Golf Course Superintendent determines the course is too wet for cart usage, all carts will be required to remain on the cart paths.
In order to preserve grass near the tees and greens, golf carts will not be allowed off the cart path next to and directly in front of the tees and greens.
Anyone with a valid drivers license is allowed to rent or operate a golf cart.
All members and the Golf Professionals are responsible for the enforcement of these rules.
No personally owned golf carts are permitted on the course at any time.
Members are fully responsible for any injury to person or property, including damage to the golf cart while in their use or use by members of their family or their guests. Neither the Club nor the Golf Professional shall be liable for any injury to person or property which might result from use of a golf cart.
Please return Golf Carts to the loading are when you are finished with your round or practicing. Carts should not be left in the parking lot!
All players are required to come into the Golf Shop prior to play and inform the shop attendant of the number of people in your group and the number of holes you expect to play. This is to insure proper and accurate billing and to save valuable time should you need to be contacted during your round of golf.
Members are required to play with their guests unless prior arrangements have been made with the Golf Shop. All guests must be registered prior to play. All guests shall pay the regularly prescribed guest fee.
A member is responsible for the proper dress, etiquette and speed of play of their guests.
In-town guests are entitled to play no more than twice in any calendar month. Only guests living outside Shelby County are considered out-of-town guests and may play anytime with a member.
Members should advise the Golf Shop in advance of their intention to bring out-of-town guests.
Players shall not litter with cups, glasses, trash or debris of any kind, but shall use containers on the golf course for disposal purposes.
Bicycles, mopeds, motor scooter, skates, skateboards, joggers, etc., are not allowed on the golf course at any time.
Fishing is not permitted.
Searching the creeks and lakes for golf balls is not permitted.
To help preserve the golf course, all members are expected to:
Replace all divots and repair ball marks on greens
Observe cart path signs when posted to keep carts on path due to wet weather, seeding of fairways, etc.
Although not prohibited music can be a disturbance to other groups or golfers you are paired with and we ask that you respect other members privacy to a quiet golf course.
Speed of Play
In order to improve the speed of play, the following is suggested.
Take no longer than five minutes at the turn.
Permit only five minutes to look for a lost ball.
Do not leave electric carts in front of the green. Leave them on the cart path parallel to the green while players are putting out. This also helps keep down the compacting of soil in playing area.
Take no longer than two hours to play each 9-holes.
Pace of play checkpoints are to be in the Fairway of Hole 5 by the 1 hour mark and to be in the Fairway of Hole 14 by the 3 hour mark.
Singles and Twosomes
Singles and Twosomes do not have priority over other groups on the golf course. We do; however, encourage bigger and slower groups to allow smaller and faster groups to play through. Hitting into other groups is not permissible at any time for any reason.
Each group that is allowed to play five must keep the proper position on the golf course (directly behind the group in front of it), or must leave the golf course immediately, or members of the group must drop out to make it a foursome.
Ladies are welcome to play golf anytime the course is open. Ladies Day are Wednesday mornings, April through October. Every Spring, the Germantown Ladies Golf Association holds a Spring Luncheon to welcome any new members that may be interested in playing in either the 9-hole or 18-hole group. Along with weekly competition, there are two tournaments open to any female member; the Ladies’ Member Guest and the Ladies’ Club Championship. A ladies’ clinic is offered in the spring of each year to introduce new players to the game and to offer a ‘tune up’ for advanced players.
Juniors are an integral part of the future of the game of golf. Permission from the Golf Professional must be given before any junior can play on the course or the practice areas.
The only time junior players (12 yrs and older) are limited from playing is on Saturday before 11:00 am and Sunday before 2:00 pm.
Juniors ages 11 and under must be accompanied by a parent when playing the golf course and/or using the driving range or putting green.
Every summer juniors (5-17) may take part in the weeklong junior golf school, which focuses on improving their golf swing along with teaching the juniors proper golf etiquette and sportsmanship.
In addition to the junior golf school, juniors (ages 5-14) may take part in the weeklong summer sports camp that focuses on golf, swimming and tennis.
To round out the summer, Germantown Country Club holds the annual Junior Club Championship that gives juniors a chance to showcase their new found talent.
If a parent insists on bringing their small children to the course while they are playing, we add the following comments to the above rules concerning children.
Children without a valid drivers license may not operate a golf cart, even if it is driving for just a few feet. This is in direct violation of Club policy.
Parents will be held responsible for the conduct of their children and there shall be no running around the greens, tees, bunkers, into the woods, etc. This is for the children’s safety.
Only two persons are allowed to ride on a golf cart, NOT two or three children in the same cart with a parent.
Please allow other groups to play through especially when playing with young children. Please check with the Golf Shop to see what is the best scenario for playing a round without upsetting the rest of the members that are out on the golf course.
GOLF COURSE CARE
At no time shall any club other than a putter be used on the greens or putting areas. Flag sticks shall be placed on the green in a careful manner when taken out of the hole.
Golf bags shall not be placed on the greens.
Any divots made in the fairway or rough shall be repaired when at all possible. The player should use sand provided on the cart to fill in these areas.
Every ball mark or depression made on any putting surface shall be carefully repaired in the proper manner. Please consult the Golf Professional on the proper way to repair ball marks.
All sand bunkers shall be carefully raked by the player after use.
In muddy conditions, please clean off golf shoes before walking onto putting surfaces, and into Golf Shop or Clubhouse.
Players should pick up any tees that are on the teeing ground in order to prevent damage to mowers.
In taking practice swings, players should avoid taking divots, which cause damage to the course.
All members are encouraged to use proper containers for cups, cans, bottles or other refuse. To maintain our beautiful course, please pick up any articles not belonging on the course. YOUR HELP IS APPRECIATED! No glass bottles are permitted on the course at any time.
COURTESY ON THE GOLF COURSE
A. Safety: Prior to playing a stroke or making a practice swing, the player should ensure that no one is standing close by or in a position to be hit by the club, the ball, or any flying object due to the stroke or swing.
B. Stopping after nine holes: Players finishing nine holes of play must continue without undue delay. A group which delays play through nine holes will forfeit their position on the golf course, and must only begin play when a gap between groups exists.
C. Do not stand close to, move or talk when a player is about to hit. Do not stand in the line of another player or close to the hole as another player is about to putt.
D. Go immediately to your ball. Make your club selection, and be prepared to hit when it is your turn.
E. When the play of the hole has been completed, players should immediately leave the putting surface.
F. In the interest of all, players should play without delay. If a group falls more than one hole behind, they should allow the following group to play through.
G. Players searching for a lost ball should allow the following group to play through when such action will speed up play for the entire field.
H. Be considerate of other groups on the course. Do not yell or shout in a manner that will affect the game of other players on the course.
DELIBERATE DAMAGE TO COURSE
Any deliberate damage to any part of the course, regardless of the motivation, shall subject to appropriate disciplinary action as determined by the Director of Golf.
The Golf Professionals, with sufficient cause, may take any action they feel appropriate in order to uphold the golf rules and regulations. This includes restricting club usage and assessing fines.
edit Club House & Dining Etiquette Dress Code
Members in “proper sporting attire” may be served food and drink in the Clubhouse. A state of partial dress is not permitted on the premises except in locker rooms and the swimming pool area. Informal attire means jackets and ties are not required. Jeans allowed in the Mixed Grill ONLY. Tennis attire welcome, but men must wear collared shirt.
Short shorts, cut-offs, tank tops, T-shirts, Sports Jerseys, muscle shirts or swim wear. No jeans of any type will be allowed to be worn by adults or children during play of any athletic endeavor.
Guests may use the Clubhouse an unlimited number of times as long as a member accompanies them. Special arrangements may be made through the manager or assistant manager when the member cannot be present. Members are responsible for all debts incurred and all acts committed by their guests. If a member invites guests to the Club and for any reason cannot be with them at the time they arrive, please call the Club and give the name of the guests and approximate arrival time.
Meetings and Functions
We have meeting rooms that can accommodate from 2 – 150 persons. Please contact the office for scheduling and pricing information. These rooms may be used for half-day meetings, full day meetings, luncheons, dinners and private parties. Special room arrangements and menus can be provided for your event.
A service fee of 18%, plus tax, is charged on the total of all food and beverages for all parties, luncheons, dinners, meetings and golf outings.
Parties and Special Events
Large events such as wedding receptions, cocktail buffets, luncheons or dinners may be held in the Main Dining Room or the Ballroom of the clubhouse. We can accommodate up to 350 persons for these events.
Pool parties can be arranged through the office for birthdays or other special occasions. We can provide food and beverages to compliment your swimming party.
Our 9 outdoor tennis courts are available for tournaments. We can assist with a party theme and food and beverage items for your event.
Bringing out golf guests? Let us help plan that special dinner or cocktail hors d’oeuvres party. We will open the club for you on a Monday for a golf outing with a minimum of 72 players. All food and beverage service can be designed to meet your needs.
Also remember, as a member of Germantown Country Club, you may sponsor an event at your club; rehearsal dinners, wedding receptions, golf outings and meetings are perfect examples.
Members must sign tickets for all indebtedness to the Club before leaving the Clubhouse. A member signing another member’s ticket shall also sign his name to the ticket. Upon repudiation of such a ticket the signer will pay the ticket. Children are required to sign their parent’s name as well as their own name. Every member must sign his or her name and check for correct member number on all tickets.
Tipping for food and beverage service is at the member’s discretion. As a convenience a 18% gratuity is added to your guest check unless otherwise indicated.
Take Out Food
Take out food is available any time the club is open.
Upstairs – the upstairs level of the Clubhouse is designated as ‘non-smoking’. We ask that our members and their guests use the porch or the balcony for smoking. NO pipe or cigar smoking allowed anywhere on the main level of the Clubhouse. Downstairs – The area downstairs is non-smoking as well. However, we do offer a smoking area outside of the grill with seating and a T.V. for members wishing to smoke.
Germantown Country Club has a quarterly Food and Beverage Minimum.
Food sales credited to a member’s food minimum include:
- All food and non-alcoholic beverages purchased in the Mixed Grill or Dining Room.
- All food and non-alcoholic beverages purchased at the pool.
- Private parties such as birthdays, anniversaries, weddings and other celebrations where you the member are responsible for the bill. (Not paid by your company or business.)
- Take out orders.
- Any unused portion of your minimum will be billed on the last statement of your quarterly cycle and is subject to sales tax.
- Each month’s statement will have a line reflecting the amount of the unused portion of your minimum. Member sponsored events; business meetings and parties are NOT credited to your food and beverage minimum.
The membership is separated into three groupings, each with a unique cycle ending date.
¨ Member numbers 0001 through 0250 and 4000 through 4999. A new cycle will begin each March, June, September and December.
Member numbers 0251 through 0500 and 5000 through 5999. A new cycle will begin each January, April, July and October.
Member numbers 0501 through 1999 and 3000 through 3999. A new cycle will begin each February, May, August and November.
Reservations for lunch and dinner are not required, but for large groups we do encourage reservations so we may ensure proper service for you and your guests. Reservations are required for special events and will be indicated in the information you receive concerning these events.
Children under age 15 are restricted to dining with or without their parents in the Tender Room. Members with children 15 and older may dine in the Mixed Grill or the Patio Room. Members may also request seating in the Sunroom based on availability. ONLY in the case of the Tender Room becoming full, the Mixed Grill may be used as overflow.
edit Tennis Etiquette General Rules
1. All MEMBERS MUST REGISTER THEIR GUESTS PRIOR TO PLAY
- Drinks in the court area should be kept on the drink stands, no glass please. Please keep the food on the court to a minimum. Snacks for play are the only food permitted.
- Adults have preference on all courts at all times with the following exceptions:
- Non-member events or tournaments pre-approved by the Director of Tennis have preference over other events.
- Member events or tournaments shall take precedent over all events.
- The tennis staff/pros have priority over courts for lessons, clinics, or arranged leagues.
- Profanity or obscene gestures will not be tolerated and will be grounds for removal from property.
- No horseplay or loud disturbances will be allowed anywhere near the tennis courts.
- Please be courteous in your use of your cell phone. Cell phone use is discouraged during play unless in emergencies.
- Please keep the courts and the facility tidy. Please use the trash cans that are on each court.
Members can register their guests in one of two ways:
Ball Machine rental
- Letting one of the pros know and the pro will charge the member account.
- Writing the member name down and the name of the guests on a sign-in sheet on the board attached to the pro-shop. The pro will check the list periodically and bill the members.
- Guests must be accompanied by a member at all times unless prior approval has been given by the Director of Tennis
- Members are limited to only three guests per member per court unless prior approval has been given by the Director of Tennis and does not interfere with regular member play.
- Guest fees:
- $7.00 per non-member for regular play or ball machine use. Non-members MUST be accompanied by a member.
- $5.00 per non-member for participating in private or semi-private lessons instructed by one of the tennis pros. Non-members DO NOT have to be accompanied by a member
- $3.00 per non-member for participating in group clinics with instructed by one of the tennis pros. Non-members DO NOT have to be accompanied by a member
- The member accompanying the guest is responsible for the charge. If guests would like to reimburse members, that is fine.
- Contact Director of Tennis for guest policies and charges regarding USTA team tennis, inter/intra- club leagues, charity and corporate events.
- Members have access to the ball machine. Non-members will not be allowed to use the ball machine unless accompanied by a member. $7 per hour for ball machine rental.
- Renters must be 10 years of age or older to rent the ball machine. Players under 10 years of age must be accompanied by an adult member.
- Please pick up all balls and return ball machine and balls back to storage shed after each use.
- Reservations are not required. It is a first-come, first-serve service.
- Renting the ball machine is a privilege. Those who abuse the machine or do not pick up and return the machine to the storage shed will not be allowed to rent again.
- No jeans or cut-offs are allowed on the tennis courts.
- Shirts must be worn at all times. T-shirts are permitted.
- Tennis playing shoes must be worn on the tennis courts. Shoes that make marks on the courts or have black soles may not be worn on the tennis courts. Sandals are not permitted on the courts while playing.
The enforcement of these rules is a primary function of the Director of Tennis and his staff. The Director has the responsibility of handling routine offenses himself, but in a case of repetitive problems, he/she will bring these to the attention of the General Manager, which may result in a warning and a letter of suspension.